Before working with Trados Studio, “sharpen” it to match your tasks!
If you have installed Trados Studio or had it installed, it’s worth changing several default settings immediately before you start working.
Turn off automatic update when running Trados Studio
Basically, it’s worth working with the latest version of Trados Studio. By every update, developers get rid of errors and improve security. And if you want the application on your PC to receive latest updates constantly, you’d better leave the automatic update on.
However, if you don’t fancy paying for updates, if you’re okay with the current version of the application, or if you don’t want to bother yourself with installing updates, turn off the automatic update.
How to do it: go to File > Options > on the left panel Automatic Updates > on the right panel uncheck Automatically check for updates when the application starts:
And press ОК.
Turn on spelling check
There is no point in explaining why it must be done: in the modern world, spelling mistakes in translation are atavisms. And we discussed how to do it here.
Set display scale
Why it is important and how to do it we discussed here.
Turn off automatic error correction
Why it must be done we discussed here, and how it can be done—here.
Don’t let Trados Studio change your text without your permission!
Why it is worth turning off automatic error correction and how to do it in Word, we’ve already discussed in our previous post. Now we will show you how to set the same in Trados Studio.
Select File > Options > in the Options dialog box on the left panel choose Editor > choose AutoCorrect > on the right panel specify the language of the TARGET text (here it is Russian) > uncheck the items in the Change how Studio corrects text as you type menu:
If you work with several languages, repeat this procedure for other languages too. And press OK.
After this, Trados Studio won’t be messing up with your translation.
Mozilla Thunderbird is not able to use Microsoft Word spelling engine, but checking spelling is still possible.
Many of us use Mozilla Thunderbird for emailing. It is an ancient but powerful free email client. Spelling errors in emails you send look ugly. So you should know how to check spelling in Thunderbird.
First, you need to perform some preparations in your Thunderbird so it could check spelling. Install glossaries for languages you use. To do this, select Tools > Add-ons:
Add-ons Manager tab opens. You can see the list of installed dictionaries. Add/remove dictionaries you want. Please note that there can be several different dictionaries for a single language; choose the one you want.
Now spelling check becomes possible. To run it in a email you type, select Options > Check spelling... or press CTRL+SHIFT+P or, press well-known and familiar F7 key that is used by default for starting spelling check in the overwhelming majority of programs and applications intended for text processing.
The familiar dialog box appears:
Select the correct language here. Then, you can process the text of your email in a way you do this in Word.
Standard Microsoft Office spelling check is possible in Excel.
Unfortunately, it is impossible to check spelling in Excel like we do this in Word, with underlining the misspelled words with red (if you know the way, please inform us!). Excel was designed mostly for numbers initially, and hence, spelling is not its strong point.
Nevertheless, spelling check is possible, of course, but with a help of Spelling dialog box. It is the standard way in all Microsoft Office programs.
To run the spelling check in Excel, click Review tab > Spelling,or just press F7. The ordinary Spelling dialog box opens, with standard options: Skip, Skip All, Add to Dictionary, Change, Change All, Cancel.
If you want to check the content of a particular cell, select the cell and put the text cursor inside it by double clicking it, then run the spelling check.
If you want to check the content of several cells, select them with SHIFT key, then run the spelling check.
If you want to check the content of the entire spreadsheet, select a cell on it WITHOUT double clicking it and putting the text cursor inside, then run the spelling check. Please note that all comments, page headers, footers and graphics is checked as well.
Note:Excel doesn’t check spelling in cells that contain formulas.
Now we turn to Xliff Editor. This CAT is a part of Translation Workspace system, and it works with usual “offline” files by connecting to online resources (translation memory, termbases etc.). The standard file extension of Xliff Editor file is .xlz.
By default, spelling check “on the go” is not enabled in Xliff Editor. To enable and adjust it, please do the following:
In Xliff Editor, select Tools > Spelling Check Configuration...
Spell Check Configuration dialog window opens. There, select the check box Use MS Word Spell Checker check box. Then, choose the language in the Language list. If you want to underline incorrectly written words immediately after they are typed, set the Check Spelling As You Type check box.
After that, restart Xliff Editor. All erroneous words are now underlined with red lines, like in Word.
Your browser can check spelling in the way Word does
We have already set the spelling check in Word, memoQ, Wordfast, Trados Studio and Passolo. All these programs are standalone software for PCs. But there are many CAT tools that are so called SaaS = "Software as a Service". Actually, they are not software: they are rather services providing the online access to servers allowing you to perform translations. There are many of them; the most popular are MateCat, smartCAT, MemSource, SmartLing, CrowdIn, Google Translator Toolkit (aka GTT) etc., and their popularity grows.
To access such SaaS-based CATs, you use your regular browser. So, a browser turns to a CAT. There are pros and cons in this, but the fact is we face a problem: how to check spelling right in a browser, and it is desirable to do this in the same way we do this in Word.
Of course, the most of online CATs allow you to export the text in some file, and then you can check spelling in this file with your “offline” spelling tools and then implement corrections in the correspondent places in your online document. But this workaround inconvenient.
Much more simple way exists: if you use Chromе or Firefox, install LanguageTool extension. LanguageTool is a free open-source tool that fights with spelling mistakes.
After installing, LanguageTool browser extension begins underline all unknown (to it) words with red, just is the way Word does this. This happens in all fields where you can enter text. For example, here is how the text I am typing looks like:
As you can see, LanguageTool is not familiar with CAT tools: all their names are underlined :)
Multi-language users have advantage: LanguageTool allows to perform spelling check in several languages simultaneously.
Here is the official LanguageTool web site where you can download the standalone LanguageTool program and its extensions for different platforms: https://languagetool.org/